This post covers information for staff who are negotiating contracts or submitting bids which will involve recruiting a research degree student.
Once passed, electronic versions of all research degree theses (Doctorates and MPhils) are uploaded to the university’s research repository, NECTAR. Normal practice is that these are made freely available (open access). Sometimes, however, the research degree graduate requests that their thesis is not made freely available until after a set period of time, normally 12 months. Usually this will be due to commercial sensitive work or plans to publish work contained within the thesis. Research Degrees Committee, on behalf of the university, is sympathetic to these requests and frequently grants embargoes of a reasonable length when requested. You’ll find information about this in the ‘Procedure for thesis submission’.
If you are negotiating contracts or submitting bids which will involve recruiting a research degree student and the external organisation requests that an embargo on the thesis is included in the contract or bid, it is important that you gain approval for that embargo from Research Degrees Committee before the grant or contract is signed off. If you are considering such a clause in a bid or contract, you should discuss this with David Watson or Ian Livingstone in the Graduate School. They will be able to advise further.