Open access and your published paper: a guide for authors

FAQ: I have just had an article accepted for publication and I’m unsure of my open access options.  What should I do?

With multiple publishing options and a host of sometimes conflicting institutional, funder and publisher requirements, the pathway to open access can sometimes be a confusing one.  The guide below is designed to help you navigate the route between having your article accepted for publication and making it open access in an appropriate and timely manner.

The guide covers both ‘green’ and ‘gold’ routes to open access and includes the University’s procedure for handling article processing charges (APCs).

OA and the published paper v6Notes:

  1. This process is designed to support researchers at the University of Northampton in complying with funders’ open access policies.
  2. In particular, it supports HEFCE’s open access policy for items to be submitted to the next REF. HEFCE states: “to be eligible for submission to the post-2014 REF, authors’ final peer-reviewed manuscripts must have been deposited in an institutional or subject repository”. The policy applies to journal articles and conference proceedings.
  3. It is strongly recommended that you establish a prospective publisher’s open access policy before submitting your work to a journal, in order to ensure you will be able to comply with HEFCE’s requirements. The SHERPA/RoMEO tool is recommended for this purpose.
  4. The University’s Research and Enterprise Committee has recommended that the “green” route to open access is followed, i.e. published research outputs should be made available in the University’s open access repository, NECTAR, subject to any embargo period or other stipulation. If you wish to follow the “gold” route to open access (i.e. the work is made open access on the publisher’s website immediately on publication) then you are advised to include the cost of any article processing charges (APCs) in your bids for funding.

Download a copy of the guide: PDF (286 KB);  DOCX (100KB)

Publisher specific deals:

In response to the growth in demand for open access, many publishers have started to offer deals to institutions for the payment of APCs.  Some involve membership programmes (with membership conferring the right to discounted APCs); some have prepayment options (these credit based schemes usually offer cheaper APCs when ‘buying in bulk’); and others have various offsetting arrangements against the publishers’ subscription charges for the same journals.

Since at the University of Northampton we do not receive any block grant for the payment of APCs, nor do we have a central fund for such payments, we are not currently able to buy into such schemes.  The library does however, monitor the deals available and where possible, will take advantage of these.  They will be listed below.

Taylor and Francis: T&F have a ‘voucher’ scheme, entitling University authors to a limited number of discounted APCs, based on the value of the library’s subscriptions to T&F journals.

Download a copy of the Taylor and Francis guide: PDF (313KB); DOCX (67KB)

Springer: Springer are the first of our suppliers to implement a JISC-negotiated offsetting agreement (details here) to allow all Northampton authors publishing with Springer to have their papers made open access in the publisher’s hybrid journals for no additional cost beyond the Library’s usual subscription.  When a Northampton author publishes in a Springer journal, Springer will contact the Library to confirm that the author is affiliated to the University.  Full details of the deal (including benefits and eligibility) are available here: Springer Compact for UK institutions.

For further information about any aspect of the above please contact the NECTAR team in Library and Learning Services (

Last updated 20th January 2016.

Posted on April 10, 2015, in Library and tagged , , , , , , . Bookmark the permalink. Leave a comment.

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