OA and the research lifecycle 6: writing up

OA lifecycle writing upIn terms of writing up, the preparation needed for open access is not dissimilar from that required for other types of publication.

A major consideration is whether you have made use of third party copyright material, i.e. material that you did not create or for which you are no longer the rights holder.

There are a number of useful websites which cover this topic, for example the University of Exeter’s  Third party copyright page or Taylor and Francis’ Using third party material in your article, but the bottom line is that, unless you qualify for an exception to copyright, you will need the rights owner’s permission to use third party material in your open access work.  If you were publishing your paper in a traditional journal, the publisher would make sure that you sought the appropriate permission; if you are making your work open access yourself (for example by uploading your thesis to NECTAR) then it is your responsibility to ensure you do not break the law.

Versions Toolkit CoverIf you are writing a paper for publication you should try to keep copies of the different versions of your work.  The LSE Versions toolkit recommends that you keep at least the following author-created copies:

  • Submitted version – the version submitted to a journal for peer review or to a book publisher
  • Accepted version – the version that has been edited following peer review and accepted by the publisher.

The reason for keeping multiple versions is that your publisher may only permit one of these versions to be made open access in NECTAR (more about this in tomorrow’s post).  It would be a shame to be unable to share your work simply because you hadn’t kept the appropriate version.

If you are writing up a research report, say for a funder, then you might consider making this open access, either in NECTAR or on your project website (or both).  Some funders will expect this; for others you might need to seek their permission.  Any research outputs that are publicly funded should normally be made openly available (subject to the usual commercial and ethical constraints).

If you have re-used a dataset created by somebody else then don’t forget to acknowledge this.   For guidance on how to cite datasets correctly see DataCite’s Cite your data; the UK Data Archive’s Citing data or the ESRC’s Data citation: what you need to know.  Formally citing a dataset enables readers to locate and verify the data, allows the data creator to track the impact of their data, and recognises and rewards data producers (DataCite).


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Posted on October 24, 2015, in Library and tagged , , , , , , . Bookmark the permalink. Leave a comment.

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