Gateway for postgraduate research students – getting started

Gateway is our online postgraduate research (PGR) management system. This post is to help postgraduate researchers (PGRs) to get started using it.

PGRs should log on with their usual University username and password. Gateway uses the following terminology:

Doctoral researcher – a postgraduate research student (PhD, DBA, DProfPrac and even MPhil)
Researcher – an academic member of university staff
External researcher – an external academic colleague (typically an external supervisor)
Staff – a non-academic member of university staff

When you log in you should see the noticeboard in the centre of the screen and ‘My record’, ‘My Project’ and ‘Graduate School’ buttons on the right hand side. The ‘Recent additions’ feed on the right hand side shows you new staff, students and projects that have been added – it may not be particularly useful to you.

G PGR homepage


My record – click on this button to see details held about you. All Gateway users can see your profile but the amount of information they can see is limited depending on their roles, and is no more than the information already available to staff and students in the university’s communications directory. Some of the information is fed automatically from the university’s student management system.

My project – click on this button to see information about your degree (or, in Gateway language, ‘Doctoral research project’). You can edit your project/thesis title from here. Use the buttons on the right to log supervision meetings, start an ethics application, etc.

To get back to the ‘home page’ click on ‘Home’ or on the university logo in the top left hand corner. wherever you are in Gateway, to the left of your name on your homepage you will see ‘Tray’ and ‘Tasks’ (Tray is only visible when there is something in it). These are really helpful ways of managing your own use of Gateway.

G SV Tray and Task The Tray function works like a bookmark. You can add pages to your tray to come back to at any time. You could add a form you are working on, a supervision record you want to refer back to, etc. G Add to TrayClick on the icon (shown to the right) to add things to your tray.
The tasks function shows you when Gateway requires you to take action. By clicking on the ‘Tasks’ button you can click through to the page you need to review. Where action is required you will normally see a green circle.

Gateway is now used for supervision, registration, transfer, ethics, change of supervisors, writing up, extensions, suspensions and annual progress reviews. Soon, Gateway will also support intention to submit, nomination of examiners and viva-voce arrangements. As ever, the Student Toolkit is your first port of call for guidance on the regulations, policies and procedures.

If you have any questions about Gateway, please email and a member of the Graduate School team will get back to you, or give one of us a call.


Image By Steve F, CC BY-SA 2.0,


Posted on August 19, 2016, in Doctoral journey, Support and tagged , . Bookmark the permalink. Leave a comment.

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