OA and the research lifecycle 3: bidding for funding

OA lifecycle bid for fundingOpen access to published work

Many funders, especially those awarding public monies, now make it a prerequisite of funding that all published outputs should be made open access.  You should make it clear in your bid how you intend to comply with this requirement.

The main issues you need to address at the bidding stage are:

  • Does your prospective funder have a policy on open access?
  • If so, have they opted for ‘gold’ (made OA by the publisher) or ‘green’ (deposited in an OA repository) open access to published outputs?
  • If ‘gold’, are they willing to pay article processing charges (APCs)?
  • Do they require open access outputs to be released under a particular licence (e.g. CC BY)?
  • Are you and your collaborative partners willing to comply with the funder’s OA requirements?

If you are uncertain about your prospective funder’s open access policy and your ability to comply with this then you may find the SHERPA suite of tools useful:

  • SHERPA/JULIET displays funders’ open access policies for publications and data.SHERPA-RoMEO-long-logo
  • SHERPA/RoMEO has information about publisher copyright policies and open access.
  • SHERPA/FACT uses policy data from RoMEO and JULIET to enable authors to quickly find out whether their chosen journal complies with their funder’s open access policy.

If your funder is willing to pay APCs then you should include these in the budget for your project.  The journal pages in SHERPA/RoMEO contain links to publishers’ copyright policies and paid open access options (Example: European Journal of Higher Education) so are a useful starting point.  Sometimes publishers offer deals to offset the cost of APCs against library subscriptions; the Library can provide the information on this.  The latest details will also be posted on this page: Open access and your published paper: a guide for authors.

If a funder provides the money to pay an APC, they may insist that the publisher makes the paper freely available under a Creative Commons licence.  The major research councils specify a Creative Commons Attribution licence (CC BY) which “supports the maximum dissemination and re-use of published papers, whilst protecting the moral rights of authors” (RCUK, p.7) ). If appropriate, you should ensure that any journal you intend to publish in is compliant with this requirement.

If your funder has opted for ‘green’ open access then you will be able to comply by depositing the full text of your work in NECTAR, if necessary with an appropriate embargo period.  You could mention your intention to do this in your bid.

Unfortunately, funders’ open access policies sometimes appear to be conflicting, for example, if you are lucky enough to win funding from a research council (RCUK = ‘gold’) and then wish to submit an output from the project to the REF (HEFCE = ‘green’).  If you find yourself in this position then please contact the LLS Research Support team and we will work through the requirements with you.

Open access to research data

People in boxesAn open access requirement for published work has been standard practice among public funders for some years.  More recently, they have turned their attention to research data sharing.

When you are bidding for funding you may be expected to demonstrate that you will not be duplicating a dataset that already exists.  Projects which re-use or build upon existing data may be viewed favourably by assessors.  The re3data.org registry of research data repositories is a useful place to start searching for datasets that you might re-use (see OA and the research lifecycle 1 for further information).

The Digital Curation Centre (DCC) has a useful summary of funders’ data policies and available support.  Most of the funders listed on the DCC’s web pages require some form of data management or sharing plan to be provided at the bidding stage.  A data management plan describes how research data will be managed for the duration of the project and made accessible and re-usable after the project ends.  The University’s research data policy and principles recommend the use of DMPonline for creating data management plans.  Further information on these is available in the following posts: Data management planning: resources and guides and Data management planning using DMPonline.

Related posts:

Image credit: opensource.com via Flickr (CC BY SA 2.0)


Posted on October 21, 2015, in Library and tagged , , , , , , , , , . Bookmark the permalink. Leave a comment.

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